This is a topic that many people are looking for. thevoltreport.com is a channel providing useful information about learning, life, digital marketing and online courses …. it will help you have an overview and solid multi-faceted knowledge . Today, thevoltreport.com would like to introduce to you Powerpoint tutorial : Table of Content Automation. Following along are instructions in the video below:
hello guys and welcome back todays topic of discussion is a table of content in PowerPoint whenever we have a lot of slides in our powerpoints and we have to make an agenda or table of contents its sometimes very very cumbersome to ask to make a table front and for a bigger slides navigate through for that reason Ive developed a macro in developer for PowerPoint that definitely is going to help you in making this task very easy if you remember from the discussion we had about Microsoft Excel macros and I introduced you to them that they are making our work faster and especially the tasks that are repetitive or of low value to add like for example if you are writing down this table of content yourself its not a value adding task and it definitely takes your time which you can invest in some more productive activities so for that reason Ive doubled this macro I hope this will be helpful for you guys as well so lets give it a give it a start and I will show you how it works for example this is a sample side we have and this is lets lets make some copies of this slides so I have lets say download these slides and I put some titles on them by the way this macro works on these titles so whatever the title will be will automatically take that title Im just giving a small example and then well have another sample file as well to test on and you will see how you can use it on your PCs as well and definitely you can get back to me anytime if you have any questions or queries so I am almost done with my slide so I have 9 slides over here lets make another copy and make 10 slides so in this case I have 10 slides over here I want to put a table of contents I will remove this first slide so I have this slide set where I have 10 slides as a sample and I want to pull in for example lets say a table of contents so I will go to developer and there I will check macros there is my file is not opened which contains the macro so this is the toc macro PPT M macro enabled file which helps us to keep the macros of the save the macros this file you can go and in the video link and there you can find this file you can download on your PC Ive written it myself so you dont have to worry about any any any security issues so just click on it it cannot open because the dialog box is open so I was double click on it there you go the file is open now this is the toc macro file by myself just keep it minimized and go back to your file this is a file if you remember were putting in the number so simply go to macros now now it shows the file where the macro is if in a case it is not showing you the file just click on the corner and you will see all the files go to toc table of mounting macro there you see this sq D or C writer this is the name of the macro and you simply have to run this so the moment you will run this you can see theres a new slide on the top which contains all the table of contents so now I will test it if its working fine so I will run the slideshow on the slideshow there are different slides so if I click on 6 it should go to this slide 6 there you go so this is working perfect I will give it another try and you can see it if I click on lets say 3 it goes on 3 so these are the slides and this is the automatically created table of content you dont have to worry about the range of slides you can Ive tried it myself with 120 slides its worked fine so there is no limit no problem with the adding as many slides as you can it will bring in everything here then you have to adjust the table of content you can split it into two or whatever you want I will I will test it on another file now I will not save it rather I have this sample file for you guys so just elaborate more how it works so simply I have this slide where I have different pages where we have country names with the flags and I have put these country names in the title so whenever you go to the slide title this is the area title where we keep the name and from here the macro is picking up the title for the table of content so I want to do is I want to make a table of content for this file so I will simply go again to the developer I will show you if you cannot see develop on your screen I will show in a while how you can enable it yourself so you run a macro and the macros I dont find the macros Ill go to a table of content macro if you remember this was the file and its still open there remember you have to keep this table of content file open all the time if it is not open you cannot access the macro so keep it open minimize on your PC so I will click on this now I can see I have this automatically created you can see this table of content you have seen its automatically created and I will simply run and when I run it I can check for example if I go to India I can see the Indian flag over here means I am on Indian slide so its working fine now there is another problem I have all these ready with me but whenever I run on the slide I reach the slide but I cannot go back so one solution is that you go from here navigate from here you go back to the table of content its easy you go to Turkey you went here down there and then you go back to us so simply like that so if you want to add a homepage
over here or some link which gets you back to the home you can simply go to the shapes and the very bottom you have action buttons so this action button is home I will put lets say for example in this corner this home and its a hyperlink to I will put in hyperlink to a custom slide sorry it will go to sorry I missed the slide slide number table of content so now its a link to the table of content you can amend it change it as per your own choice and then copy it and then you can simply go on each slide and you can simply paste there is its very easy its very easy so you can run through like all the slides and then simply go to the slideshow now if I go to UK I have home button down there press it and back on the table of content I press Hungary its not there sorry Ill go back to the table of contents where did I put it I put it in India yeah I did so you see its a hyperlink it gets me back so using this macro you can simply make this table of content automatically very fast now I will show you guys as promised that how you can get this developer if you dont see it so simply go to file options you can see here customized ribbon part and in there you can see all your enabled tabs so if normally if you dont see it on your screen here this means that it is like this so you will simply have to sorry you have to simply click on this okay and then you will be able to see that so remember guys you have to go to developer then a Crows open the TOC file from there and then simply run and then you will have your table of content ready I will do it again for you develop a macro I go to table of content file the writer run tuck there you go did you see how fast it is no matter how many slides you have its easy and fast just run it prove and enjoy I would like to also share a quick example of how you can make it so its a bonus tip Ill say how you can make a quick kind of table of content in Microsoft Word as well from here that is also very easy just to show you how it works so for example I have a few titles here Ill put them lets say five titles and some sample text as well so Ill put this sample text below each one of these titles so lets say these these are my five slides that I want to make or this is some sample data for the slides I have titles here I will take it to the next page and so that I have my first page for the table of contents which is automatically linked to these pages or select each one of them one by one remember you have to control it with the control key so keep pressing the control key then go on your top on the styles area which is in the Home tab home ribbon tab and there you have headlines so give it one headline so now it is all headline one what I want to do is now I want to turn these all on separate pages so we have five pages here and if I have these pages down here what Ill do is I will take the first page as I left it empty for the table of contents so to insert table of contents you have to go to references click on references and there you have this table of contents so it will automatically pick up the headlines that have and it will make over here a table of content for me what Ill do is now I will go back to this table of content sorry here you are and now when I hold the ctrl key it becomes you see a small finger pointed out this means its going to the hyperlink so now I can go to each one of those titles unfortunately I didnt change it titles so let me change them now this is dynamic so it will automatically change these titles when you are working on it it shouldnt be an issue so you go back onto the table and you click on the update table and update entire table you see now these are updated here so now I can see that these are on different pages so this is a table of content already ready for me so I will simply hold my control key and then from here I can go to any page you see so this is a very fast way to create your table of content when youre working so its very easy you have a huge document you can like select all of them give them one style and they will all jumbled up in your gang together in your table of contents so its very easy to create if you want now this ready-made table of content to be exported to PowerPoint theres a button Ive already added so you can go simply to your more commands so you can see your bar over here this is called ribbon and on the ribbon you have this bar so you add more command this is called a quick access toolbar and the quick access toolbar there is a sent to Microsoft PowerPoint you will definitely have to go to all commands and over here you will have to search for this send to Microsoft PowerPoint and add it so just like Ive added it here if you want to change the for example modify the logo over here you can do that but in this case you can also just press okay now the magic will happen the moment I will press this button sent to PowerPoint it has created one PowerPoint slide for this content so I can see over here this will not export the table of content but it will export all the slides separately for me so this was one more tip guys to make a quick table of content in Microsoft Word I hope you enjoyed looking forward to talk to you again then thank you bye bye
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